Job Details

Make a Real Difference, Every Single Day
As a nonprofit leader in aging, Eskaton helps people live well, longer - with trusted guidance at every stage. We believe aging should be a vibrant, supported, and celebrated journey, not an experience to face alone. For over 55 years, Eskaton has been a cornerstone of Northern California, growing a network of 23 communities dedicated to older adults and the people who care for them. When you join us, you're not just starting a job. You're stepping into a career where your work creates a real impact on people's daily lives and strengthening the communities we call home.

We Invest in You (Because You Invest in Others)
We know that to take great care of our residents, we must take great care of you. We are genuinely committed to your health, your happiness, and your future. That's why we offer:

• Financial Security: Competitive pay and a 401K matching program to help you plan for your own future.

• Total Wellbeing: Comprehensive benefits that support your physical and mental health.

• A Place Where You Belong: We celebrate diversity and equity across the entire aging spectrum, ensuring every team member feels seen and valued.

Our DNA (Core Values)
We're looking for people who align with our mission and want to grow with us:

• Welcoming: You're a natural at creating warmth and a sense of belonging for everyone you meet.

• Bring (Y)our Best: You take pride in your work and strive for excellence in the "little things" and the "big things" alike.

• Empowerment: You don't wait for permission to do the right thing. You step up, take ownership, and lead with initiative.

• Growth: You're a lifelong learner who seeks consistent improvement and sustainable growth.

Position Summary:The Business Services Manager organizes and performs Business Office functions. Performs bookkeeping duties essential to operation of the community and supports the Executive Director in analysis of operating budget.

Essential Job Functions:

Business Services:

• Promotes the success of others.
• Performs bookkeeping tasks essential to the community's operation, including, but not limited to analyzing payroll costs, following up on outstanding/aging self-pay accounts, collecting, and providing necessary information to the corporate accounting staff to record transactions.
• Analyzes monthly operating statements in conjunction with the Executive Director and department heads. Analyzes budget variances and assures proper expense coding accrual.
• Helps coordinate monthly billings for all resident related services and supplies. Is responsible for answering questions regarding resident billings.
• Monitors revenue, cash receipts, cash disbursements, and all other necessary journals.
• Maintains residents' trust and petty cash, makes disbursements from funds upon receipt of authorized voucher, maintains accuracy of petty cash fund, and replenishes funds as needed.
• Collects, reviews, monitors and audits all staff timecards. Makes appropriate payroll input, checks for accuracy, and forwards to the corporate office to centralized payroll department.
• Requisitions supplies and equipment for use in the Business Office. Also orders stationery supplies as requisitioned.
• Encourages the development and implementation of positive employee relations, assists in developing employee relations, committees, and programs as assigned by the Executive Director.
• Administers corporate personnel policies and procedures, evaluates compliance with both legal and board directives, directs community site audits to ensure compliance with corporate policy and state and federal regulations.
• Verifies all on-line insurance carriers (i.e., spot check the common working file) to assure appropriate payment source(s). All insurance must be verified without exception.
• Provides information to supporting services (i.e., lab, pharmacy, therapy, nursing, x-ray) after insurance verification has been obtained.
• Communicates all status changes of a resident to supporting services.
• Is responsible for keeping face sheet current and up to date with financial information. Meets with families and completes move-in documents in a timely manner.

Human Resources

• Completes reference and license checks for new hires.
• Ensures personnel files are complete and accurate.
• Coordinates scheduling of post-employment physicals and Hepatitis B Immunizations for new employees.

Other Job Functions:Models and embodies Eskaton's core values, including:

• Creating a sense of warmth, welcoming and belonging for all.
• Fostering excellence in everything we do. Seeking consistent improvement, learning and sustainable growth.
• Stepping up, taking ownership and leading with initiative.
• Fully complies with all provisions in Eskaton's Corporate Compliance Policy and the Health Insurance Portability and Accountability Act (HIPAA).
• Maintains attendance as outlined in Eskaton policy.
• Follows required dress code and Eskaton's Community Appearance Standards. Maintains a professional image to the public and residents.
• Works in accordance with established safety guidelines; uses proper body mechanics; follows safe work practices; wears appropriate safety gear.

The starting salary for this position ranges from $24.90 - $37.72 per hour. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered.

Qualifications:

Education:

• Accounting Degree (BA or AA), with an emphasis in Business Administration and/or equivalent experience.

Training and Experience:

• Three to five years' experience supervising staff.
• Must be able to conduct surveys, gather statistical information, prepare comparative analysis, operate PC computer, make mathematical calculations, communicate effectively, both verbally and in written form.

Knowledge and Abilities:

• Has a basic understanding of human resources law (State and Federal) and accounting, and their theories and applications.
• Possesses a knowledge of personal computer functions and appropriate software.

Work Conditions and Physical Requirements:Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Notify the Human Resources team to request any accommodation(s) to perform any of the essential functions of this position.

X

Light Work

Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

The final candidate must successfully pass Eskaton's post offer, pre-employment testing which includes a criminal background check, drug test, TB screen test and health screen. All new hires are required to sign an arbitration agreement as a condition of employment.

Eskaton is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.