Job Details

Property Management Bookkeeper (QuickBooks) - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $8.00 / hour

Description

About the Client

Our client is a diversified private equity and real estate development firm with a portfolio spanning self-storage, commercial, multi-family, fitness/wellness, property management, and experiential lifestyle assets. They blend disciplined, data-driven financial strategy with thoughtful design to create long-term value and community impact. The organization oversees the full investment lifecycle, from acquisition and development to asset management and strategic disposition.

Why does this role exist?

This is a backfill for a resigning staff member and is critical to maintaining accurate, timely bookkeeping across multiple entities and locations. The role exists to support the Senior Accountant and AR/AP teams with daily revenue audits, reconciliations, and bi-weekly management fee invoicing, ensuring clean books and reliable cash flow visibility. The ultimate objective is to safeguard financial integrity and support operational excellence as the portfolio continues to grow.

The Impact you'll make

Daily Revenue Audit & Reconciliation

• Audit daily sales number reports and update Google Sheets
• Audit online sales/membership credit card autopay and assign to the correct location
• Reconcile daily credit card and cash deposits; run membership reports and update numbers in Google Sheets

• Prepare and send bi-weekly management fee invoices; coordinate updates for payment processing
• Track AR status, follow up on outstanding balances, and maintain accurate aging
• Send email updates with totals and storage invoices to stakeholders

• Maintain books across holding entities and multiple LLCs in QuickBooks
• Post DR/CR entries and perform bank/credit card reconciliations
• Support month-end close, variance checks, and audit trails in collaboration with the Senior Accountant

• Ensure data accuracy and consistency between POS/membership systems, deposits, and QuickBooks
• Investigate and resolve discrepancies promptly; document findings and corrections
• Maintain organized financial records and supporting documentation

• Prepare routine summaries/dashboards from Google Sheets and QuickBooks for leadership
• Partner closely with the Senior Accountant and AR/AP teams to streamline workflows and improve processes
• Support ad hoc reporting needs across multiple locations/entities

• 2+ years of bookkeeping in one or more of the following: real estate bookkeeping (including holding entities/multiple LLCs), property management bookkeeping, or fitness-related businesses with comparable complexity
• Advanced QuickBooks experience (Online and/or Desktop) with multi-entity workflows
• Strong command of double-entry accounting (DRs and CRs), bank/credit card reconciliations, and revenue recognition
• Hands-on experience auditing daily sales, membership/CC autopays, and deposit reconciliation across multiple locations
• Fluent, clear English communication; reliable home internet/equipment; available Monday-Friday, 9:00 AM-5:00 PM EST
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: QuickBooks power user; strong Excel/Google Sheets skills (lookups, pivots, data validation); comfort with POS/membership/payment platforms (e.g., Stripe, Square, Mindbody/fitness systems) a plus
• Analytical: Detail-obsessed with a knack for catching variances and solving reconciliation puzzles
• Communication: Clear, concise email/reporting updates for finance and operations stakeholders
• Reliability: Organized, deadline-driven, and consistent in a high-volume, multi-entity environment
• Collaboration: Team-first mindset; works smoothly with Senior Accountant, AR, and AP

• You thrive on daily reconciliations, accuracy, and keeping books spotless across multiple locations and entities
• You're proactive, resourceful, and take ownership of resolving discrepancies without hand-holding
• You communicate clearly, follow through reliably, and enjoy partnering with finance and operations
• You're comfortable in a fast-paced setting and motivated by building long-term value and operational excellence

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday-Friday, 9:00 AM-5:00 PM EST (40 hrs/week)

• $7 per hour
• No benefits package included