Job Details

Benefits:

IRA with employer match

Bonus based on performance

Dental insurance

Health insurance

Paid time off

Vision insurance

About BW&O CPAs

Beebout, Williams & Olds CPAs is a growing, tech forward, and mission driven public accounting firm serving individuals and a range of businesses including privately held companies, affordable housing and not-for-profit organizations. We value innovation, team collaboration, and meaningful work.

The Role

Our founders lead a firm that is scaling fast—and they need an Executive Assistant who will help the firm achieve its goals for growth by directly supporting the two firm owners.

This role is not traditional admin support. It is the firewall that keeps the principals focused on high-level work, protects revenue, and ensures every day runs with intention instead of reaction.

We want someone who makes each day intentional, proactive, and productive —so we can navigate through complex roles with clarity and control, instead of a constant state of urgency and shifting demands.

If you can bring order to intense environments and love being the person who makes everything work—this role is built for you.

What You'll Own

Executive Support & Calendar Management

Manage and optimize two executives calendars (deep-work blocks, prep windows, buffers, meeting sequences).

Prepare executives for each week and day with agendas, priority tasks, meeting preparation, and help track action items for completion, and close loops on any follow-up.

Ensure proactive planning so leadership moves smoothly throughout the day.

Communication, Gatekeeping & Routing

Triage and manage email inboxes, draft and send executive-level communication, and ensure all client inquiries are addressed in a timely manner.

Gatekeep relentlessly—no one reaches leadership without going through proper channels to ensure focus on daily and weekly agenda and goals.

Maintain a polished, on-brand voice in all internal and external correspondence. Excellent written and verbal communication skills are a must.

Business Development Support

Ensure new business leads are carried through the sales cycle by the Principals so that no leads are left behind.

Draft proposals for principals to review to help with the administrative burden of new business procurement.

Attend all sales meetings to ensure that the correct action items are documented using tools and creating the follow up tasks.

Operational Flow

Monitor and manage work assigned to leadership in our practice management platform—schedule and/or ensure completion.

Track statuses, deadlines, and follow-up so no ball drops on leadership tasks.

Ensure the exec team is always working on the correct next priority.

Light Personal Support (Occasional & Optional)

When the calendar is packed or the firm is in surge periods:

Help schedule appointments (repairs, doctor, dentist, etc.)

Scan/sign personal documents

Run small errands (e.g., office groceries)

(All compensated—this is not a “personal assistant” role.)

What You Bring

4–8 years supporting C-suite/founders in a high-intensity environment (CPA, law, consulting, finance, or tech ideal).

Exceptional use of Microsoft 365 apps (Outlook, Teams, Excel) and fast adoption of new platforms at a tech forward business

A calm, unshakeable presence—confident, thoughtful, and trustworthy.

Motivated by teamwork, schedules, and organization.

Ability to protect time, energy, and focus without being abrasive or dismissive to coworkers.

You thrive in a high-demand professional environment and genuinely enjoy making your executive team more effective.

Compensation & Benefits

$85,000–$100,000 base salary depending on experience

Performance bonus tied to operational impact

Full benefits (Healthcare, Dental, Vision, PTO, and IRA with employer match)

How to Apply

Email your resume to ...@bwocpa.com .