Job Details

Position: Administrative Coordinator

Location: Eldorado Hills Campus

Reports to: Executive Pastor

FLSA Status: Non-exempt

Job Status: Part-time

The Administrative Coordinator plays a vital role in making ministry happen by providing top-notch administrative support, helping our staff and volunteers stay organized, and ensuring daily operations run smoothly. This person thrives in a fast-paced environment, communicates clearly, and has a heart to serve others with excellence.

Responsibilities

Provide administrative support to ministry leaders and campus staff.

• Oversee main phone lines, general inboxes, and inbound communication.
• Manage room reservations, events logistics, and resource allocation.
• Manage calendars, meetings, and scheduling needs with accuracy and attention to detail.
• Prepare correspondence and ministry-related documents.
• Assist with event coordination, registrations, and communication between teams.
• Maintain accurate records, databases, and files.
• Help with purchasing, expense reports, and basic budget tracking.
• Greet and assist guests, staff, and volunteers with warmth and professionalism.
• Collaborate with other administrative and ministry teams to support church-wide initiatives.
• Other duties as assigned by the Executive Pastor.

Mission Critical

• Uphold the Bayside Core Values, Staff Culture & Values, Vision Statement and Points of Accountability for Staff.
• Attend campus and team meetings as directed by the Executive Pastor

Requirements

Qualifications

• Strong organizational and time management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office with a solid understanding of basic computer operations and the ability to quickly learn new applications and systems.
• Dependable, flexible, and able to maintain confidentiality.
• A team player who enjoys helping others succeed.
• Previous administrative or office support experience preferred.
• A heart for ministry and a desire to see people grow in their faith.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.