Job Details

Overview

Job role: Inventory Coordinator

Job Type: Contract

Job Description Summary

Is responsible for stocking and storing medical supplies primarily in the supply chain storeroom.

Activities include, but not limited to, receiving, inventory management, supply and equipment requisitions, forecasting, supplier relations, product conversions, billing support, vendor returns, invoice resolution, back order resolution, de-casing and stocking supplies.

Works mostly independently and in conjunction with department manager/director, clinicians and physicians to promote an efficient, cost effective Supply Chain system that meets the short and long term goals of Supply Chain and clinical departments. Provides expertise and assistance for all clinical and non-clinical equipment and supplies including coordinating product trials and monitoring contract compliance. Is instrumental in maintaining and enhancing the Cycle Count Program and annual inventory processes.

JOB ACCOUNTABILITIES

• INVENTORY CONTROL: Rotates stock, manages expiration dates, de-cases supplies, stocks shelves and arranges for product returns when necessary.
• Checks packing slips ensuring accurate deliveries. Notifies buyer/vendor of any discrepancies.
• Coordinates special supply, equipment and instrument needs for upcoming procedures.
• Establishes inventory standards, based on past utilization, case load, census and budgetary constraints.
• Monitors product usage through available system optimization reports.
• Enforces neat and orderly storage and control of inventory at all times.
• Implements and maintains ordering system for backordered items; researches inventory issues with Vendors/Purchasing to ensure appropriate item substitution when necessary.
• Communicates status of items to appropriate department personnel.
• Manages the disposition of equipment and supply recall notices.
• Leverages technology for storeroom logistics functions.
• Reports device failures to manufacture for further investigation.
• Oversees and enhances cycle count program and year-end inventories.

FINANCIAL

• Works within department to promote an efficient, cost effective Supply Chain system that meets the short and long term goals of the affiliates.
• Works closely with Purchasing and Accounts Payable to resolve invoice issues.
• Assists in affiliate cost containment by ensuring adequate inventory turns, minimizing obsolete inventory and product expirations and reducing overall inventory values.

COMPLIANCE

• Maintains and develops knowledge and expertise in assigned area of responsibility
• Maintains knowledge of what is being ordered and its intended use.
• Keeps abreast of current O.S.H.A guidelines.
• Keeps current on related issues associated with Title 22, Joint Commission and/or AAAHC requirements.

SAFETY

• Establishes a clean, neat, and safe working environment.
• Participates in quality/safety activities, as required.

EDUCATION

HS Diploma or equivalent education/experience

EXPERIENCE

• 2 years healthcare Supply Chain experience.
• 2 years healthcare procedural area experience
• 2 years oR Tech or Surgical Tech experience

SKILLS AND KNOWLEDGE

• Knowledge of related Healthcare regulatory requirements preferred.
• Routine work requiring problem-solving capability and paying close attention to detail.
• Must possess aptitude in math and computer operation.
• Must have the skills to produce accurate work results within established timeframes.
• Must have the ability to work independently with minimal guidance and direction.
• Must abide by the department's policy on Conflict of Interest.

Job Function and Industry

• Job function: Supply Chain
• Industries: Transportation, Logistics, Supply Chain and Storage

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