Job Details

Executive Assistant/HR Administrator

Rocklin, CA Area

Monday-Friday - Onsite - Occasional after hours as needed to manage a CEO and COO schedule

Salary: $80,000 - $100,000 DOE with outstanding MDV, life insurance benefits and 401k match

We are seeking a sharp, resourceful, and highly organized Executive Assistant/HR Administrator to support our CEO, COO and HR Manager. This is a high-impact, dual-support role for someone who thrives in a fast-paced environment, enjoys solving problems independently, and can confidently support C-level leaders with discretion and professionalism.

Construction experience is not required as much as APTITUDE AND ATTITUDE.

We are looking for the right mindset: proactive, detail-oriented, fast-learning, and able to figure things out without hand-holding.

About the Role

In this position, you'll split your time between Executive Support (75%) and HR/Office Administration (25%), helping keep multiple business entities running smoothly. You'll manage CEO and COO calendars, coordinate travel, support projects, assist with HR processes, maintain documentation, handle research assignments, and help streamline systems and procedures.

This is an ideal role for someone who enjoys variety, can pivot quickly, and likes being the person who “makes things happen” for busy executives.

What You'll Do

Executive & Administrative Support:

• Manage complex calendars, scheduling, and travel for the CEO and COO
• Act as a professional gatekeeper for calls, emails, and correspondence
• Support executive-led projects: fiscal reviews, surveys, research tasks
• Prepare confidential documents, reports, and organized electronic files
• Record meeting minutes, support event/meeting coordination
• Conduct research for multiple entities (real estate, licensing, permits, taxes, etc.)
• Help implement new processes, systems, and workflows

HR & Office Administration:

• Assist with onboarding and new-hire setup
• Track employee certifications, medical renewals, and compliance items
• Coordinate company-wide training sessions
• Support safety processes, OSHA documentation, and incident tracking
• Set up new jobs, vendors, and subcontractors in internal systems
• Help plan company events

What We're Looking For:

We're not checking boxes—we're looking for the person who will thrive here. Ideal candidates bring:

• 3-5+ years of customer service, office administration, or EA support experience
• Strong organizational skills with excellent follow-through
• High professionalism, excellent judgment, and a diplomatic approach
• A self-starter mindset with the ability to research, learn, and solve problems independently
• Ability to juggle multiple priorities with urgency and accuracy
• Clear and confident written and verbal communication skills
• Strong technical proficiency (Microsoft Office required)
• HR experience, safety/OSHA familiarity, or experience supporting executives across multiple businesses

If you're the kind of person who enjoys taking ownership, staying ten steps ahead, and keeping leaders and teams running smoothly, you'll excel here.