Job Details

INTEGRATED BUILDERS GROUP (IBG) is a design-build commercial construction company experiencing exciting growth across the Western United States. We are looking for a driven, detail-oriented, and eager-to-learn Construction Administrator to join our team. We take pride in producing high-quality work, being our authentic (and sometimes quirky) selves, and having a ton of fun while doing it. We hope you will, too.

The Opportunity

We have an immediate opening for a Construction Administrator at our El Dorado Hills, CA, headquarters. This is a high-impact, multi-hat role that keeps both our projects and office running smoothly. If you thrive in fast-paced environments, enjoy variety in your day, and love being the go-to person who makes things happen, you'll fit right in.

You're a great fit if:

• You're highly organized, proactive, dependable, and ready to jump in to make things happen. Experience in construction is required.
• You are a natural relationship-builder, a clear and confident communicator, and someone who brings integrity, accountability, and positive energy to the team.

At IBG, we're collaborative, flexible, and always pushing to do better-for our clients and for each other. If that sounds like your kind of team, keep reading.

What We're Looking For

• At least 5 years of project administration experience (construction experience required)
• Intermediate/advanced skillset in Adobe PDF and Microsoft Office Suite
• Bonus: experience with Procore
• Excellent communication skills: verbal, written, and listening.
• Highly resourceful, with a proactive approach to solving discrepancies and resolving issues.
• Exceptionally organized, process-driven, and detail-oriented, with the ability to manage multiple priorities and consistently meet deadlines.

What You'll Be Responsible For

Construction Project Administration

• Set up new projects in Procore Construction Software, manage project forms and tracking logs, and obtain required city and county business licenses.
• Manage full-cycle subcontractor administration across multiple high-volume projects, including contract issuance, compliance documentation, insurance and lien release tracking (including tiered subcontractors), change order processing, commitment tracking, invoice processing, and project financial and administrative closeout.
• Ensure client insurance requirements are met by working closely with brokers on compliance.
• Provide general administrative support to the Operations department and field personnel.

Project Accounts Payable & Project Billing

• Review subcontractor progress, retention billings, and manage the approval workflow.
• Process accounts payable within a cost-plus framework.
• Manage subcontractor retention and closeout reconciliation.
• Approve project expense reports.
• Manage bi-monthly project billings for multiple projects and clients, including month-end pay applications.
• Oversee project direct cost, travel expense, and credit card management.

General Administration

• Coordinate and manage office operations and maintenance, including property management coordination, security systems, janitorial services, and supply management to ensure a well-run, efficient workplace.
• Oversee office service contracts and vendor relationships (printers, postage, mail services, telecom, and rental car accounts).
• Coordinate field staff training and certification programs (OSHA 30, First Aid/CPR, Bloodborne Pathogens).

Compensation & Benefits

The pay range for this position is $65,000 - $75,000, dependent on the candidate's experience and qualifications.

Along with a highly competitive salary, we provide comprehensive health, dental, and vision coverage, a robust 401(k) plan with matching, profit-sharing opportunities, and ongoing professional development.

Please Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time including a F1 student Visa.

INTEGRATED BUILDERS GROUP is an equal opportunity employer.