Job Details

Job Summary

The Division Resource Analyst performs high-level analytical and technical budgetary work required to administer various budget programs and funds for the division. Reporting to the Senior Director of Budget Planning and Operations and receiving work lead from the Financial Planning Officer, the Analyst operates independently to provide analytical support across financial policy development, budget planning, allocation, maintenance, and reporting. This position is responsible for conducting detailed analyses to inform financial forecasts, resolving discrepancies, and ensuring accurate budgetary oversight. In addition to managing databases and financial processes, the Analyst monitors financial activities for self-support and SJSU Online programs, trust fund, and cost recovery activities to ensure compliance and solvency. They also lead budget training initiatives for division staff and contribute to continuously improving financial workflows and reporting systems, applying innovative solutions to address complex budgetary challenges.

Key Responsibilities

• Conduct data-driven analyses to inform financial forecasts and strategic budget planning.
• Implement and monitor operating budgets, including processing budget transfers and journal entries and maintaining budget ledgers.
• Identify and investigate anomalies, analyze reserve balances, and recommend actions to maintain balanced accounts.
• Contribute to the preparation of various budgetary reports, including annual base submissions, division budget plans, business plans, and stakeholder presentations.
• Manage assigned program and unit budgets, ensuring accurate quarterly reporting, budget maintenance, and financial oversight.
• Manage Interagency Financial Transactions, collaborating with Accounting and Budget & Financial Management to ensure accurate and timely allocation.
• Monitor and reconcile self-support and revenue funds, ensuring solvency through consistent review against enrollment and fee levels.
• Manage the workflow for specific self-support scholarship programs, ensuring efficient and accurate processing.
• Coordinate the Item Type rollover process, handling change requests in a timely manner.
• Ensure compliance and setup for special session programs, including maintenance of class codes, department codes, and Item Types.
• Serve as the backup for PaCE and SJSU Online faculty appointments and payroll activities.
• Serve as the backup for student drop and refund petitions for self-support programs.
• Analyze budget and financial reports, identifying discrepancies and ensuring corrective actions are taken.
• Conduct both high-level and detailed cost factor analyses to support data-driven decision-making.
• Produce and present high-quality financial reports, offering reliable insights, recommendations, and conclusions.
• Develop queries, maintain local data repositories, and generate reports that aid financial and workforce planning.
• Lead and coordinate the division's budget and financial training program, developing content and training materials and delivering engaging courses.
• Design and implement budget and financial processes, workflows, standards, and procedures to optimize division operations.
• Actively participate in division-wide meetings to provide budget insights and updates.
• Mentor and guide division budget staff, providing expertise on financial matters and system usage.
• Leverage technology and communication tools to standardize messaging, promote best practices, and ensure compliance with division procedures.

Knowledge, Skills & Abilities

• Thorough knowledge of budgetary principles, including position control, activity based costing, and budgetary alignment.
• Working knowledge of the principles and practices of governmental budgeting and accounting.
• Knowledge of (or ability to learn) the State of California budget structure as it specifically relates to the CSU.
• Knowledge of the financial structure and procedures of SJSU, including its purpose, functions, and fiscal organization.
• Knowledge of campus systems including CFS, Financial Transaction Systems (FTS), PeopleSoft Query, Finance Data Warehouse.
• Working knowledge of research techniques and of statistical principles and procedures.
• Advanced financial analysis skills sufficient to develop budget scenarios that include a variety of inputs.
• Ability to identify weaknesses in business processes and take corrective action.
• High level of organization and planning skills.
• Ability to work with mathematical concepts in preparation of complex financial analyses and reports.
• Ability to create or design new ways to display financial information or concepts in graphical formats for leadership.
• Strong knowledge of Microsoft Excel, DocuSign, Google Drive applications, database management, and query tools.
• Ability to compose and appropriately format correspondence and reports.
• Ability to interpret, explain, and apply a variety of complex statutes, regulations, codes, policies and procedures.
• Ability to take initiative, demonstrating resourcefulness and attention to detail.
• Ability to handle multiple work priorities, organize and plan work and projects.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
• Excellent customer service and public relations skills.
• Cultural competency skills to engage with individuals from diverse backgrounds.
• Ability to communicate with constituents in a professional and respectful manner.

Required Qualifications

• A bachelor's degree and/or equivalent training.
• Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

• Bachelor's Degree in business administration or a related field, with a concentration in Accounting or Finance.
• Three years of relevant work experience performing similar functions.
• Experience with CSU financial, budget, accounting, purchasing, and payroll policies and procedures.
• Experience with CSU accounting and financial reporting systems, including CFS, PeopleSoft, and Data Warehouse.

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $7,693/month - $7,938/month
CSU Salary Range: $5,537/month - $10,014/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: January 17, 2025 through February 2, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
...@sjsu.edu
408-###-####