Job Details

Job Description

Since 1965, Aircraft Spruce and Specialty has been the largest distributor of small aircraft parts and supplies. We are seeking a detail oriented auditor to assist with the reconciliation of freight and small carrier invoices, processes and refunds to ensure compliance with our billing guidelines.

Our employee benefits package includes medical, dental, vision, and life insurance as well as 401(k) and Paid Time Off. We are an equal opportunity employer and use E-verify to verify eligibility to work in the United States.

Job Responsibilities

• Audit and analyze vendor invoices in a timely manner. This includes reviewing invoices to ensure appropriate information is given and compliance with client-billing.
• Investigate issues on pending invoices that may not comply with client billing guidelines and make recommendation for resolution.
• Audit invoices against purchase orders and invoices; research discrepancies, and request approval for payment.
• Audit invoices for any changes that occurred after the shipment was received from the carrier or delivered to the customer.
• Provide answers and resolution to branches, carriers and employees on routine issues and concerns related to invoice auditing.
• Work closely with Accounting, Purchasing and/or Sales in the resolution of open issues.
• Maintain up-to-date knowledge of product offerings, marketing programs and promotions.
• Create, analyze, update and present reports detailing pending issues and expected date of resolution as required by manager on a daily, weekly, monthly basis.
• Assist team members with orders as needed.
• Manager may assign additional responsibilities.

Job Requirements:

• Associate's degree or minimum two years in bookkeeping, freight auditing and/or accounting position.
• Excellent verbal and written English business communication skills; Able to communicate as well with the written word as with the spoken. Additional languages a plus!
• Good mathematical and analytical skills including cost analysis.
• Ability to comprehend basic accounting processes, office management, and shipping/freight procedures including practices, methods and terminology.
• Above average computer skills including email, word processing, and ability to navigate the Internet. Ability to type 50 words per minute; Thorough understanding of Microsoft Office products including excellent skills with Outlook, Excel and Word.
• Outstanding organizational skills including the ability to prioritize tasks/projects; knows when to push back and/or ask for help.
• Relationship builder with both internal and external customers; Strong negotiation skills. Ability to effectively and logically present arguments in a professional demeanor aimed at an amicable outcome.
• Lifelong Learner; continuously seeking knowledge related to the industry and purchasing as well as personal enrichment.
• Live Company Values.