Job Details

Type of Appointment: Full Time, At-Will

Job Classification: Management Personnel Plan (MPP I)

Anticipated Hiring Range: $79,400 to $99,200 Annually (Commensurate with qualifications and experience)

Benefits Include: (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan - Read the CSU's Comprehensive Benefits Package

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Closing Date: Open until filled

Priority Application Date: April 9, 2025

THE DEPARTMENT:
The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, Procurement, Graphic Communications Services, Bronco Copy n' Mail, asset management, distribution services and license of facilities. The Accounts Payable department is an organizational unit within University Accounting Services. The department is responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller's Office, CSU Chancellor's Office, and other state and federal agencies. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures.

DUTIES AND RESPONSIBILITIES:

• Responsible for managing and overseeing the day-to-day operations of Accounts Payable and Travel; including payment processing to ensure that expenditure authority, purchasing, travel and hospitality policies are enforced.
• Review and manage the workload of six (6) Accounts Payable staff, including recruiting, developing, and retaining individual staff members, ensuring adequate coverage is maintained to meet payment terms and customer expectations.
• Provide active leadership and strategic oversight to foster a customer-focused environment interacting with a variety of sources including departments, suppliers, peers, Accounts Payable staff, and management.
• Ensure customer requirements and expectations are executed timely and accurately, along with verifying that issues are resolved.
• Responsible for identifying regulations and other fiscal compliance requirements in the area of Accounts Payable and travel that must be adhered to and implement policies and procedures to ensure campus compliance.
• Responsible for planning, program management and coordination of the university travel program, including developing and updating policies and procedures, campus user guides, training programs.
• Provide adequate back-up support for processes such as pay cycle processing and approval, 1099 processing and reporting, and processing voids/stop payments when needed.
• Participates in the preparation of year-end closing procedures for both Legal and GAAP, including financial and operational audits, etc.
• Ensure compliance with all state and federal rules, tax regulations and guidelines as they relate to Accounts Payable.
• Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements.

QUALIFICATIONS:

• Bachelor's Degree - from an accredited university with a major in accounting, business administration, finance or closely related field.
• Valid in State Driver License
• Two to five years of professional accounting experience required; including at least one year of experience in a supervisory or lead role.
• Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting.
• PeopleSoft queries and demonstrated ability to use Microsoft Office programs, including proficiency in Microsoft Word and Excel.
• Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment.

PREFERRED QUALIFICATIONS:

• Must possess excellent communication (verbal/written}, interpersonal, problem solving, and customer service skills.
• Experience in a university/non-profit setting using PeopleSoft applications
• MBA is strongly desired.